How Whereby Got Their Finance House in Order While Hunting for Their Dream Finance Director

Spoiler: It Took 7 Months

Meet Whereby

The Mission: Video calling that just works - no downloads, no hassle

The Scale: 130 people, $8M ARR, serving customers across Europe, North America, and Asia

The Problem: Growing fast with basically no finance function to speak of

The "Wait, How Are We Still Doing This?" Reality Check

Picture this: You're running a successful $8M ARR business with 130 people, but your finance setup looks like this:

• No finance team (yes, you read that right)
• One person handling all billing (bless their soul)
• No product analytics to speak of
• One lonely data scientist trying to make sense of everything
• Monthly closes taking 3 MONTHS to complete
• Radio silence from external accountants - no monthly insights, no budget control, nothing

As our contact put it:

"The biggest issue that the team has faced is not having a finance team in place that would be able to close the month with the external accountants, have a prompt monthly closing and budget controlling."

Three months to close the books? That's not financial reporting, that's historical documentation.

The Hiring Dilemma: Why Not Just Hire Someone?

Smart question! Whereby knew they needed a senior Finance Director, but here's the thing about hiring the right finance leader - it takes forever.

They were looking at months of interviews, and they needed help NOW. Plus, while they were hunting for their unicorn Finance Director (which ended up taking 7 months!), someone needed to actually... you know... do the finance stuff.

Enter BoringBits: the interim finance team that doesn't mind getting their hands dirty while you find your perfect match.

The 90-Day Sprint: Building Finance Foundations

While Whereby searched for their Finance Director, we rolled up our sleeves and got to work:

The Foundation Work

• Proper monthly closing process - because 3-month delays are nobody's friend
• Budget setup and controlling - their first-ever proper budgets!
• Management reporting that actually managed - real insights, delivered on time
• Finance team hiring support - helped them find and hire that dream Finance Director

The Results: From Finance Chaos to Finance Confidence

The Numbers Game

• Month-end close time: From 3 months to... well, actually monthly
• Budget visibility: From "what budget?" to proper financial planning and control
• Strategic clarity: First time the leadership team had real-time financial insights

The Strategic Wins

This wasn't just about faster closes (though that was nice). The real impact:

• Successful Finance Director hire - we helped them find the right person for the long term
• Proper budgeting foundation - gave them the framework to scale confidently
• Leadership confidence - finally had the financial insights to make strategic decisions

The Handoff: Mission Accomplished

After 7 months of partnership, Whereby's new Finance Director was settled in and ready to take the reins. We'd done exactly what we set out to do - bridge the gap and build the foundation for their permanent team.

As they put it: "We are not working together anymore since the Finance Director joined, however we would recommend Boringbits always to anyone looking for help with finance and data - especially when you can't afford time or money of the full-time team."

Need finance leadership while you hunt for the perfect hire?

Or just tired of waiting 3 months to find out how last month went? Let's chat about getting your finance house in order without the full-time commitment.

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